The #1 receipt scanner app loved by over a million businesses.
Grade: B — Score: 75/100
Shoeboxed utilizes advanced Optical Character Recognition (OCR) technology to automatically extract and categorize receipt data, ensuring that users can easily manage their expenses and prepare for tax season.
The workflow is designed for flexibility, allowing users to send receipts via pre-paid envelopes, mobile uploads, email, or a Gmail plugin, making it convenient for various user preferences and needs.
While Shoeboxed offers robust features for receipt management, users should be aware of potential risks related to data privacy and security, although the platform employs strong encryption and secure storage practices to mitigate these concerns.
Starter: $9/month ($97/year, $8.08/month)
Pro: $29/month ($297/year, $24.75/month)
Plus: $79/month ($797/year, $66.42/month)
Consider switching to Expensify: Expensify offers similar expense management features with a focus on team collaboration.
Shoeboxed provides postage-paid envelopes that you fill with paper receipts, invoices, or business cards and drop in the mail. The team at Shoeboxed's processing facility in Durham, NC scans each document, extracts the data using OCR with human verification, and uploads everything to your online account within a few business days. After scanning, originals can be shredded or returned to you. The Starter plan ($9/month) includes 1 envelope per year, Pro ($29/month) includes 1 per quarter, and Plus ($79/month) includes 1 per month. Extra envelopes cost $9 each.
Yes, but only on the Pro ($29/month) and Plus ($79/month) plans. Both plans offer direct integration with QuickBooks Online and Xero, allowing you to export categorised receipt data to your accounting software. The Starter plan ($9/month) does not include accounting integrations. Starter users can export data as CSV files, which can then be manually imported into any accounting platform.
Yes. Shoeboxed's digital receipt scans are IRS-approved as valid documentation for tax filing and audit purposes. Every scan includes an image of the original receipt alongside the extracted data (vendor, date, amount, tax category). The platform generates audit-proof expense reports with receipt images attached. One customer case study describes successfully using Shoeboxed records to validate transactions during an IRS tax audit.
Shoeboxed's unique feature is its physical mail-in scanning service (Magic Envelope), which no major competitor offers. Dext relies entirely on digital submission (mobile app, email, WhatsApp) and uses AI-powered OCR with 99.9% claimed accuracy. Dext integrates with 30+ accounting platforms including Sage and QuickBooks Desktop, while Shoeboxed is limited to QuickBooks Online and Xero on paid plans. Dext also offers practice management tools for accounting firms. Shoeboxed starts lower at $9/month vs Dext's $25.21/month (annual), making it more accessible for solo users with light volume.
Digital scans are receipts you capture yourself using the mobile app, email forwarding, drag-and-drop upload, or the Gmail plugin. Paper scans are physical documents you mail to Shoeboxed in a Magic Envelope for the team to scan at their facility. Each plan includes separate monthly allowances for both types. For example, the Pro plan includes 200 digital scans and 20 paper scans per month. Overage rates differ: Pro charges $0.15 per extra digital scan and $2.00 per extra paper scan.
Yes. All plans include unlimited GPS-based mileage tracking through the iOS and Android mobile apps at no extra cost. The Starter plan supports 1 user, Pro supports 3 users, and Plus supports 10 users for mileage tracking. Logged trips integrate into your expense reports for tax deduction and reimbursement purposes. There are no per-mile charges.
Shoeboxed does not offer a traditional free trial. Instead, all plans come with a 30-day, 100% money-back guarantee. Your card is charged at signup, but you can request a full refund within 30 days if the service is not the right fit. The one exception: if you request and use a Magic Envelope for physical document scanning, refunds are not available since Shoeboxed has already incurred the processing and shipping costs.
Yes. Shoeboxed scans business cards through both the mobile app and the Magic Envelope service. Extracted contact information (name, company, phone, email, address) is stored in a searchable online database within your account. You can export contacts to CRM tools, email programs, or download a CSV file for import into other systems. Business card scanning uses the same human-verified extraction process as receipt scanning.
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